Conference Links & Event Management Services

CLEMS provides a selection of service modules to meet all or part of your requirements and to suit your budget. Our service modules have been designed to achieve your outcomes with a minimum of fuss and with a strong focus on adding value. With experience in capital cities and regional centres across Australia and overseas we are well set up to stage your events wherever you choose.

Our team can assist you with:

• Abstract management & Call for Papers - our online centralized system for collecting and managing abstract reviews and paper submissions provides authors, editors and reviewers the speed of communication anywhere in the world
• Delegate Management - our customised registration systems speed up and improve the whole process from on-line registration management to accurate financial tracking for groups ranging from 50 to 1,000
• Financial Management - no surprises and peace of mind - we prepare a working budget, closely monitor it all the way and provide regular updates and an audited report at the end of the process
• Incentive Meetings - whether motivating the sales force, rewarding the winners or informing the shareholders, we can develop a tailored incentive program to inspire every member of your organisation, whether you are planning for a small or large group
• Interpreter and Translation Services - our partners provide professional translation services employing technologies and solutions to meet every aspect of our client's translation needs
• Marketing and Promotion - our extensive in-house resources and network of suppliers enable us to produce promotional materials including targeted email marketing campaigns; online surveys; conference brochures; first announcement flyers; book of abstracts; detailed programs; website design; video production; CD-ROM & DVD; electronic communication strategies and more
• Project Management - our specialist team will work with you to develop a project plan, defining project goals and objectives, specifying tasks or how goals will be achieved, what resources are needed, and associated budgets and timelines for completion
• Poster Displays - we'll develop guidelines for contributors, design a floor plan and manage all on-site logistics
• Speaker Management - we manage all aspects of your speakers' and VIPs' participation ensuring their experience is productive and enjoyable
• Sponsorship - CLEMS’ knowledge and proven techniques will assist the Organising Committee in developing a professional sponsorship package and marketing strategy to secure sponsorship and maximize the industry representation at the conference.
• Trade Exhibitions - CLEMS design team can work with you to create a unique stand utilizing schematic drawings to provide a real visual concept of the intended exhibition stand outcome. Our team can manage the build process, logistics, stand giveaways and provide on-site management.
• Supplier Management and Event Logistics - we'll manage all aspects of your event logistics, including venues, audio-visual, procurement of conference materials like satchels, delegate gifts and arrange entertainment and tours. Our procurement experience and buying power guarantees best value for your investment.
• Travel Management and Pre/post Conference Tours - our travel partners provide a one-stop travel solution giving our clients the best possible choice of domestic and international airfare prices. We'll secure dependable ground transport and co-ordinate arrival and departure schedules.
• Venue research and selection, hotel negotiations - you want fairness, assurance and great value - our 20 plus years of contract experience makes CLEMS well equipped to locate the ideal venue at the right price.

We strive to make your experience of working with CLEMS every bit as rewarding as the conference or meeting we're both working to create.